Office Manager & HR Support

Are you a driven, dedicated and goal-oriented person looking for a new challenge? We will be happy to welcome you on board as our new Office Manager & HR Support. The person who keeps the everyday life of our office running smoothly and works closely with our HR Manager to support the people behind ISD.

It’s a hands-on role with real ownership: you’ll be the first point of contact for employees and vendors, the person who keeps the office running well, and a reliable extra pair of hands for our HR and Finance teams.

What You Will Do:
You will be involved in several administrative and clerical tasks, including daily office needs, general administrative activities, and assistance to the HR Manager. In practice, this means:
• Office management – maintaining the appearance of common areas, identifying and fulfilling supply needs, staying in touch with vendors, and coordinating food delivery as needed;
• Main point of contact – for employees and suppliers, while also keeping the office inventory under control;
• Budget – managing the office budget, and supporting weekly payments through the banking system and/or the company credit card;
• Workplace environment – managing layout and decorations, monitoring housekeeping, maintaining the office condition, and arranging necessary repairs;
• Promo materials – coordinating the entire process end to end, from design approval to quality checks and on-time delivery;
• Onboarding & Offboarding – getting involved in onboarding and exit processes;
• Travel support – supporting colleagues who travel onsite and to clients;
• Internship programs – managing the internal side of ISD’s internship programs;
• Internal events – organizing internal corporate events such as the summer teambuilding, the kids’ party, the Christmas corporate event, and other internal events throughout the year;
• Internal communication – announcing company updates, handling internal communication, and managing correspondence and filing systems;
• HR support – providing ongoing support to the HR team, including HR documents and the attendance and timesheet records.

What do we expect from you?
A few things matter a lot to us:
• Multitasking and strong organizational skills, able to run the day-to-day life of the office;
• A solution-oriented mindset – you look for the fix, not just the cause;
• Upper-intermediate English level, since you’ll be communicating with colleagues and partners/clients;
• Attention to detail and accuracy, especially with budgets, documents and schedules;
• Team spirit and initiative, with the diplomacy to communicate well with everyone across the organization;
• Creativity, whether that’s decorating the office for an event or improving how a process runs;
• Diligence and responsibility, especially when handling budgets, HR documents and event planning;
• Critical thinking – if you’ve heard of the book “Alliance”, the match with our culture is assured!

What’s in it for you?
Here’s what you can expect in return:
• Private health insurance;
• Sports compensation for gym memberships or online sports subscriptions;
• Flexible schedule;
• Education budget for certifications, courses, trainings and conferences – part of it can also be spent on gadgets that stay yours;
• The 5 pm Club – a concept developed by ISD to offer 1 hour every week for self-development, working on your own ideas, and/or presenting to the team to improve your public speaking skills.