Office Manager

Are you a driven, dedicated and goal-oriented person looking for a challenging start of your career? We will be happy to welcome you on board as our new Administrative Manager.

What are you going to do?
You will be involved in several administrative and clerical tasks, including daily office needs, general administrative activities, and assistance to the HR Manager.

Office management:

• Maintaining office efficiency by keeping the appearance of common areas;
• Identifying and fulfilling office supply needs, maintaining contact with vendors, and coordinating food delivery as needed;
• Acting as the main contact person for employees and suppliers;
• Controlling the office inventory;
• Ensuring a pleasant work environment by managing layout, decorations, and monitoring housekeeping;
• Maintaining the office condition and arranging necessary repairs;
• Coordinating the entire process of the promo materials preparation, starting with the design approval and ending up with ensuring quality and on-time delivery.

HR assistance:

• Getting involved in the onboarding and exit processes;
• Organizing internal corporate events;
• Managing the internal aspect of ISD’s internship programs;
• Facilitating internal communication;
• Occasionally creating internal procedures, handling correspondence, and managing filing systems;
• Providing support to HR team;
• Providing support & assistance for colleagues that travel onsite and to clients.

Finance assistance:

• Managing office budget and keeping track of the office petty cash;
• Supporting weekly payments through the banking system and/or with the company credit card;
• Coordinating the import/export process (when needed);
• Providing support to the Accounting team.

What do we expect from you?

• Solution-oriented mindset;
• Advanced English level;
• Sociable and energetic person;
• Attention to details and high level of accuracy;
• Team spirit and initiative;
• Critical thinking, above all, if you have heard of the book “Alliance: Managing Talent in the Networked Age”, then the match with our culture is assured!

What is it in for you?

• Private health insurance;
• Sports compensation for gym memberships or online sports subscriptions;
• Flexible schedule;
• Education budget for Certifications, Courses, Training and Conferences (a part of the education budget can be spent on gadgets, that stay yours);
• Books budget;
• 5 pm Club – a concept developed by ISD to offer 1-hour every week for self-development, development of your ideas and/or presentations to the team to improve public speaking skills.